Policies
Privacy Policy
Last updated: Jan 20, 2026
Introduction
Asset Access LTD values the trust you place in us and takes the protection of personal data seriously. Safeguarding your privacy is a fundamental principle of our operations, and we are committed to ensuring transparency, security, and confidence when you use our services or interact with our website. Personal data is handled responsibly and in accordance with applicable data protection laws and regulatory requirements.
To uphold this commitment, we implement appropriate organisational and technical measures designed to protect personal information against unauthorised access, misuse, loss, or disclosure. These measures may include access controls, encryption, internal policies, staff training, and ongoing review of data protection practices.
This Privacy Policy explains how Asset Access LTD collects, uses, stores, and protects personal data when you access our website, use our digital platforms, interact with our services, or provide information during registration or communication with us (collectively, the “Services”).
We encourage you to review this Privacy Policy carefully before using our Services. The sections below outline our approach to data protection, the purposes for which personal data is processed, and the limited circumstances in which information may be shared with third parties. Where applicable, additional or service-specific privacy notices may be provided.
Processing of Personal Data
Categories of Personal Data
Asset Access LTD processes personal data relating to customers, prospective clients, website users, suppliers, and other relevant third parties. All personal data is processed in accordance with applicable data protection laws and is limited to what is necessary for the provision of services and the fulfilment of legal or regulatory obligations.
The categories of personal data we may process include basic identification and contact information, such as name, postal address, email address, and other contact details, as well as information relevant to the nature of the relationship with Asset Access LTD. This may also include records required for compliance, risk management, and regulatory purposes, such as information related to fraud prevention, monitoring obligations, or the identification of suspicious activity.
We also collect certain technical and usage data generated through interactions with our website and digital platforms. This may include IP address, browser type, device information, login timestamps, activity logs, and cookie-related data. Communication records and preferences may also be processed to support service delivery, system improvement, and operational oversight.
Asset Access LTD does not intentionally collect or process special categories of personal data, such as data relating to health, political opinions, religious beliefs, or other sensitive characteristics, unless required by applicable law. Users are advised not to disclose such information when interacting with our services.
Sources of Personal Data
Personal data is collected from lawful and transparent sources. This includes information provided directly by individuals when submitting enquiries, entering into contractual relationships, registering for services, or otherwise communicating with Asset Access LTD.
Personal data may also be collected automatically through our systems, including authentication records, access logs, and information relating to how users interact with our digital platforms.
Where permitted by law, we may supplement this information with data obtained from publicly available sources or reputable third-party providers, such as official registers or verification services, where necessary to support compliance, due diligence, or operational requirements.
Purpose and Use of Data
Asset Access LTD processes personal data for the purposes of delivering, administering, and supporting its services. This includes account administration, client communication, operational coordination, system access management, and the review and improvement of service quality and platform performance.
Where appropriate and permitted by law, personal data may be used to support service-related communications or informational updates. Individuals may withdraw consent to receive non-essential communications at any time by using the unsubscribe mechanisms provided or by contacting Asset Access LTD directly.
Transmission of Data via the Internet
Asset Access LTD draws users’ attention to the fact that the transmission of information over the Internet cannot be guaranteed to be completely secure. Even where both the sender and recipient are located within the same jurisdiction, absolute protection of data transmitted electronically cannot be assured. Accordingly, Asset Access LTD cannot guarantee the security of information transmitted via the Internet and does not accept liability for risks inherent in such transmission.
Email communication, in particular, may not provide an appropriate level of security. Where users choose to transmit confidential or sensitive information by email or other online means, they do so at their own discretion and risk. Users are encouraged to make use of secure communication channels and appropriate technical safeguards when handling information of a confidential nature.
Even where encryption or other security measures are applied, it may still be possible to identify the sender and recipient of a communication, and third parties may be able to infer the existence of a relationship between a user and Asset Access LTD. For this reason, and in the interest of maintaining confidentiality, users are advised to avoid transmitting highly sensitive information via the Internet wherever practicable.
Outsourcing
In certain circumstances, Asset Access LTD may outsource specific operational or support functions to companies within its corporate group or to carefully selected external service providers. Such outsourcing may include administrative, technical, or support-related activities, including IT system operation and maintenance, data processing services, document handling, or other functions required to support service delivery.
Where outsourcing arrangements are necessary, Asset Access LTD generally engages service providers located within the United Kingdom, the European Union (EU), the European Economic Area (EEA), or Switzerland. Where appropriate, preference is given to entities within the same corporate group in order to maintain consistent standards of governance, data protection, and regulatory compliance.
Any service provider granted access to personal data or client-related information is contractually required to comply with applicable confidentiality obligations, data protection laws, and relevant regulatory requirements. In exceptional circumstances where it becomes necessary to engage a service provider located outside the UK, EU, EEA, or Switzerland, Asset Access LTD will ensure that appropriate safeguards are implemented in accordance with applicable legal requirements and that any required disclosures are provided.
Storage of Data
Once personal data is provided to Asset Access LTD, it is stored securely and processed solely for the purposes set out in this Privacy Policy and for the specific reasons for which the data was originally collected. We implement appropriate technical and organisational measures to ensure that personal data is accessible only to authorised personnel and is protected against unauthorised access, misuse, loss, alteration, or destruction.
As a general principle, personal data collected by Asset Access LTD, regardless of the country in which it is obtained, may be transferred to and stored in Switzerland. Switzerland is recognised as providing an adequate level of data protection in accordance with applicable data-protection standards. The period for which personal data is retained depends on the nature of the data, the purpose of processing, the applicable legal basis, and relevant statutory retention requirements.
Asset Access LTD retains personal data only for as long as necessary to fulfil the purposes for which it was collected. This may include responding to enquiries, delivering and improving services, supporting operational requirements, and complying with applicable legal, regulatory, and reporting obligations.
In practice, this means that personal data may be retained for a reasonable period following the end of the relevant relationship or the last interaction with Asset Access LTD. Once personal data is no longer required for any legitimate purpose, it is securely deleted or anonymised in accordance with applicable data-protection laws and internal data-retention policies.
Rights of the Data Subject
You have the right to withdraw your consent to the processing of your personal data at any time, where such processing is based on consent. You may also object to the processing of your personal data for direct marketing or promotional purposes.
Subject to applicable legal requirements and depending on the legal basis for processing, you may exercise your rights to request the rectification of inaccurate or incomplete personal data. Where permitted by applicable data-protection laws, you may also request the restriction, blocking, or erasure of personal data.
You have the right to request confirmation as to whether Asset Access LTD processes personal data relating to you. Upon request, and in accordance with applicable law, we will provide access to the personal data held about you. This includes information regarding the purposes of processing, the applicable legal basis, the categories of personal data concerned, and, where relevant, the recipients or categories of recipients to whom such data has been disclosed.
Requests relating to the exercise of your data-protection rights may be submitted to Asset Access LTD using the contact details provided in this Privacy Policy. We will respond to such requests within the timeframes required by applicable data-protection legislation.
Cookies and Web Analytics Services
Asset Access LTD uses cookies and third-party web analytics services to analyse how users interact with our website and to improve functionality, performance, and user experience. These services typically collect information through cookies and similar technologies and may transmit the resulting data to servers operated by the relevant service providers, which may be located in jurisdictions outside your country of residence.
To protect user privacy, only truncated or anonymised IP addresses are transmitted, ensuring that individual users cannot be directly identified. IP addresses collected for analytics purposes are not combined with other data held by the respective service providers.
Any further processing or disclosure of data by third-party analytics providers is carried out strictly in accordance with applicable data-protection laws and, where required, under formal data-processing or data-transfer agreements that ensure an appropriate level of protection for personal data.
Users may manage or restrict the use of cookies through their browser settings or, where available, through the cookie-preference tools provided on our website.
Contact and Data Protection Enquiries
If you have any questions, concerns, or complaints regarding the manner in which Asset Access LTD processes personal data, we encourage you to contact us directly. This allows us to review the matter carefully and, where appropriate, take steps to address concerns or improve our data-protection practices.
You may contact us using the details below:
Email: support@assetaccess.ltd
Address: 4 Alder Road, Hadrian Park, Wallsend, Tyne & Wear, United Kingdom, NE28 9UA